Admin Assistant

Position Summary

The Admin Assistant is responsible for organizing and maintaining the executive’s schedule and assist by performing a variety of administrative tasks.

Key Responsibilities/Duties

 

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Manage the tasks and duties of the office assistant to ensure a full order and cleanliness of the 2P offices.
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Required skills (Education, experience, languages, and abilities)

 

  • Education: Degree in business administration or relative field.
  • Experiences: 2 years as an admin assistant, executive secretary, or a similar administrative role.
  • Languages: English, Arabic and Turkish.
  • Other abilities:
    • Proficient in MS Office and “back-office” software (e.g. ERP).
    • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
    • Familiarity with basic research methods and reporting techniques.
    • Excellent organizational and time-management skills.
    • Outstanding communication and negotiation abilities.
    • Honesty, Integrity and confidentiality.




























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